A leave application is a formal way of asking for permission to take a break from work, school, or any other responsibilities.In our personal and professional lives, there are times when we need to step away from our regular responsibilities. Whether it's due to illness, a personal event, or simply the need for a break, communicating this absence effectively is essential. This is where a leave application comes into play.
In this blog, we will explore what a leave application is, its importance, the standard format to follow, and the different types of leave applications. Whether you are an employee, student, or working professional.
A leave application is a written document that serves as a polite way to inform someone about your absence. It explains the reason for your leave, the dates when you will not be present, and sometimes, any arrangements you have made to handle your work during your absence. Writing a leave application is important because it helps maintain discipline and allows others to plan for your absence.
To,
The Principal,
School Name,
School Address
Subject - Application for attending a funeral
Respected Sir/ Madam,
My name is [Your Name], a student of Class [Your Class], Section [Your Section], Roll No. [Your Roll Number]. My grandfather passed away last night and I must attend his funeral in my hometown.
I request you to kindly grant me leave from [start date] to [end date]. I assure you that I will complete the missed lessons upon resuming school.
Thanking you,
Yours truly,
[Your Name]
Download
Subject: Request for Casual Leave
Dear Mr./Mrs. [Recipient’s Name],
I hope you’re doing well. I am writing to request casual leave for [number of days] from [start date] to [end date].
The reason for my leave is [briefly explain the reason, such as personal matters, family commitments, etc.]. I will make sure that all my tasks are either completed or handed over to someone else to keep everything running smoothly.
Thank you for your understanding and support. Please let me know if there’s anything else I need to take care of before I go.
Best regards,
[Your Name]
[Your Position]
[Contact Information]
Download
There are different types of leave applications based on the reason for your absence. Here are some common types:
Emergency Leave: Requested when you face sudden, unexpected situations like a family emergency.
A leave application is important because it shows responsibility and respect for your duties. It ensures that the concerned person is informed about your absence, which helps them manage things in your absence. It also keeps everything formal and documented, which is useful for future reference.
By writing a proper leave application, you make your leave request professional, respectful, and easy to understand.
In school and college, leave applications are requisite and are sent as email or handwritten applications. Most businesses now accept emails or online applications for leaves. The online applications on the Enterprise Resource Planners (ERPs) for schools, colleges and businesses have a set format in which the applicant must only add the reason for the leave. ERP notes can be shorter and even have an informal tone compared to email or handwritten leave applications.
In emails-
In the greeting, most commonly, the opening is made with “respected…”, but you can also opt for “Dear..”. Further, instead of Sir/ Madam, you can choose to write the name as Mr.(Name)/ Ms. (Name).
In the body, the opening paragraph will introduce the applicant, giving details of Name, class, Division, Roll number etc. In the second paragraph, you will state the reason for the application and the duration and dates of the leave. In the third paragraph, you ask permission and request their response.
The signature must be signed off with “Thanking You”, and add a closing salutation such as “Yours Sincerely”, “Yours Truly” or “Best Regards”. A sample of a leave application is as follows
To,
The Principal,
School Name,
School Address
Subject - Application for sick leave
Respected Sir/ Madam,
My name is [Your Name], a student of Class [Your Class], Section [Your Section], Roll No. [Your Roll Number]. I am writing to inform you that I am unwell (you can add the name of the illness) and the doctor has advised complete rest for [number of days] days.
Therefore, I request you to kindly grant me leave from [start date] to [end date].
I have attached a medical certificate for your reference.
Thanking you,
Yours sincerely,
[Your Name]
DownloadIn leave applications, it is mandatory to mention -
It is important to remember that -
Subject: Request for Medical Leave
Dear Mr./Mrs. [Recipient’s Name],
I hope you’re well. I am writing to request medical leave from [start date] to [end date] due to [briefly explain the reason, e.g., health issues, surgery, etc.]. My doctor has advised that I take this time off to recover fully.
During my absence, I will ensure that my responsibilities are either completed or passed on to [colleague’s name] to keep things running smoothly. I will also be available for any urgent matters via phone or email.
Thank you for your understanding and support. Please let me know if there’s anything else I need to do before my leave.
Best regards,
[Your Name]
[Your Position]
[Contact Information]
Subject: Request for Maternity Leave
Dear Mr./Mrs. [Recipient’s Name],
I hope you’re doing well. I am writing to request maternity leave starting from [start date] and extending until [expected end date]. My doctor has advised that I take this time to focus on my health and prepare for the arrival of my baby.
I’ve ensured that my duties will be handled in my absence, and [colleague’s name] has kindly agreed to take over my responsibilities. I’ll make sure to wrap up any pending tasks before my leave begins and will stay reachable for anything urgent.
I appreciate your understanding and support. Please let me know if there are any further arrangements I should make before my leave.
Thank you for your kind consideration.
Best regards,
[Your Name]
[Your Position]
[Contact Information]
Subject: Request for Marriage Leave
Dear Mr./Mrs. [Recipient’s Name],
I hope you’re well. I am writing to request leave for my upcoming marriage, from [start date] to [end date]. This period will allow me to take care of the necessary preparations and ceremonies.
I have made arrangements for my responsibilities to be covered in my absence, with [colleague’s name] taking over my tasks. I will also be available for any urgent matters if needed.
Thank you for your understanding and support. Please let me know if there are any additional steps I need to complete before my leave.
Best regards,
[Your Name]
[Your Position]
[Contact Information]
Subject: Sick Leave Request
Dear [Recipient’s Name],
I hope you’re doing well. I’m reaching out because I’m feeling quite unwell and my doctor has recommended that I take some time off to rest and recover. I would like to request sick leave from [start date] to [end date].
I’ve informed [colleague's name] about my situation, and they’ve kindly agreed to take over my responsibilities while I’m out. If you need to get in touch with me for anything important, you can reach me at [your email address] or [your phone number]. I’ll do my best to respond quickly.
Thank you for your understanding and support
Best regards,
[Your Name]
Subject: Request for Vacation Leave
Dear [Receiver’s Name],
I hope you’re doing well. I want to take some time off for a vacation from [start date] to [end date]. I plan to take this time off to [briefly explain your plans].
During this time, [colleague’s name] will take care of my work. I will finish all my tasks before I go.If you need to reach me, I’ll be available by email or phone at [your phone number or email address].
Thank you for your understanding.
Best regards,
[Your Name]
Dear [Receiver’s Name],
I hope you’re doing well. I’m writing to request some personal time off from [start date] to [end date].
I’ve arranged for [colleague’s name] to take over my duties during my absence. I’ll make sure to complete all my current work and share any essential information with them so that everything continues to run smoothly.
If something urgent comes up, you can reach me by email at [your email address] or by phone at [your phone number]. I’ll do my best to get back to you as soon as I can.
Thank you for your understanding and support. Please let me know if there’s anything else you need me to address before I leave.
Thanks again!
Best regards,
[Your Name]
Subject: Request for Emergency Leave
Dear [Receiver’s Name],
I hope you’re doing well. I’m writing to let you know that I need to take emergency leave from [start date] to [end date] due to unexpected personal work.
I’ve arranged for [colleague’s name] to take over my responsibilities during my absence. I’ll make sure to finish up any urgent tasks before I go.
If something urgent comes up, you can reach me by email at [your email address] or by phone at [your phone number]. I’ll do my best to get back to you as soon as I can.
Thank you for your understanding .Please let me know if there’s anything else I should handle before I leave.
Best regards,
[Your Name]
Also Read: How to write an informal letter
Leave Application Letter and 100+ Templates
10 Complaint Letter Formats / Samples
Business Letter Format: Overview, Structure, and Formats
Explore Related Blogs:
JAIN PU College, a part of the renowned JGI Group, is committed to empowering students with quality education. Beyond academics, the college ensures its online content reflects the same standard of excellence. Every blog and article is meticulously vetted and proofread by subject matter experts to ensure accuracy, relevance, and clarity. From insightful educational topics to engaging discussions, JAIN PU College's content is crafted to inform, inspire, and add value to its readers, reflecting the institution's commitment to intellectual growth and innovation.
View all Blogs
